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Backup Emails from Gmail in Bulk Using the Best Methods

Do you wish to backup emails from Gmail? You can’t seem to locate the best one?

If this is an issue for you, we can assist you entirely. We offer not one, but more than two methods to secure your Gmail emails.

Would you want to discover what those solutions are? Then come along with us on this fantastic and well-informed data migration voyage.

Why Is It Necessary to backup Emails from Gmail?

  1. There are several reasons why data backup is necessary, the most essential of which is account space.
  2. Emails should be backed up if account capacity is running low. This is due to the fact that once the data has been secured on a local disc or somewhere else, one can delete some emails or folders to free up storage space.
  3. Other important factor is contingency. If you’re unable to find a proper internet connection and need to examine your emails, you can only do so if you already have a backup.
  4. Another explanation might be data theft or account hacking. Assume your account gets hacked and you lose all of your data; if you have a backup of your Gmail emails, you can still tackle the problem.


Only an email backup may rescue you from many situations, which is why backup is regarded as the primary strategy for dealing with any unknown circumstance, and why it is becoming increasingly important to backup emails from Gmail.

So, in order to assist you in doing your assignment in the most spectacular way possible, we provide you some fantastic approaches one by one. Please have a look at them right now.

Investigate the Various Methods for Securing Emails from Gmail

The first method to backup emails from Gmail is to use the download option found in each email.

Click the Download Button to begin.

You can use this button to save your Gmail emails to your local drive.

In this method, you must go to your Gmail account and open the email that you want to backup. On the right, you’ll see a three-dot menu. When the additional options appear, click the download options. That’s all there is to it with this method.

However, before you press this button, there is something you should know. The emails you download will be saved in the EML format. To open your saved emails, you’ll need a compatible email client or application.

Another thing to keep in mind is that you must go through each email in order to save it. You can now estimate how long the backup process will take based on the number of emails you have.

We give you our next option to prevent you from the stressful and lengthy process, as well as the EML issue. Please have a look at it.

Google Takeout Function to Save Google Mail Data to Desktop

Google has a function called Takeout that lets you move your Google mail to your computer and keep it there.

You don’t have to go through each email to store it with this way. This approach is primarily used to backup emails from Gmail in bulk. So, we’ll show you all you need to know about this strategy and how it works.

Process to use Google Takeout to Save Folders from Gmail

  • To access your Google account, go to
  • When the Google account welcome page appears, click “Data & Personalisation” in the page’s left panel.
  • Scroll down the page until you reach the “Download, delete, or establish a plan for your data” section.
  • Now Select the “Download your data” option.
  • You must now uncheck all of the other data and simply pick “Mail.”
  • Now, choose the frequency, file type, and size, and then click Create Export.

So, this is how you can use Google Takeout to backup emails from Gmail.

However, before you use this method, you should be aware that all of your data will be saved in ZIP format and will be extracted as MBOX format. To access your backup emails, you’ll need to use a compatible email client or application once more.

The other issue you will encounter is that you will not be able to select the folders that you want to save. Whether you like it or not, you will need to backup entire folders, and the process will take several hours to complete.

As a result, to save you time in the backup process as well as the MBOX issue, we offer you another method that can overcome such limitations and provide you with more convenience. So, take a look.

A Simple Method for Backing up Email Folders from a Gmail Account

The Gmail backup tool is a solution that may overcome the limitations of the previously mentioned approach and provide you with a more convenient and easier data moving trip. It is the strategy that not only can backup emails from Gmail but can also accomplish a lot more than you might anticipate.

Furthermore, the procedure that you must go through with this strategy in order to accomplish your data migration is fairly short. So, have a look at the procedure and consider how this technique could be ideal for you.

Process to Save Gmail Emails with the Automated Approach

  • Download the Suggested approach on your device and then install and launch it
  • Click on the Open tab and then select Add account from the drop down menu.
  • Enter your Gmail’ email address and password and then click on the Add button.
  • Once account is added; click on the export tab and then select saving option.
  • Once you have selected the saving option of your desire click the Save button.

In the automated approach, these are the only steps. Your Gmail account is now being backed up.

Do you want to learn more about this method? If this is the case, examine the approach’s features to gain a better understanding of its capabilities.

Find More about the Suggested Automated Method

  • It has the ability to backup emails from Gmail in bulk. You may back up as many folders as you wish at the same time.
  • You can only backup certain folders and uncheck those that aren’t needed.
  • Gmail emails may be saved to any document file type, including PDF and other portable forms.
  • It allows you to backup your emails straight to a desktop account.
  • To backup your emails, you may use email files such as MBOX, MSG, and others.
  • It also allows you to move emails to any IMAP-enabled email account.
  • Allows you to name the backup folder and add email headers in it.

Note: We recommend that you run the automated approach to learn more about it.

So, these are the many methods for backing up Gmail emails. You can choose any of them based on your needs and time constraints.

In Conclusion

We have provided you with the finest three techniques to backup emails from Gmail, not just one or two. All ways are superior, but only if they meet your specific requirements. When you only have a few emails to copy over, download button is the best option. If you need to secure a large number of emails, use Takeout, and if you want an all-in-one solution that offers you multiple formats to save emails, use the automated approach. So, utilise them as you see fit, and good luck.

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