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Does My Small Business Need An Accountant Or A Bookkeeper?

Are you looking for bookkeeping services in Denver? Keeping track of your finances is an important component of running a successful small business. As a result, it’s critical that your financial data is up to date and accurate so that you have the information you need to make informed business decisions and maintain a healthy cash flow.

It might be tough to maintain track of your money on your own when your business expands to incorporate additional clients, vendors, and workers.

Once the bookkeeping and accounting chores for your small business become too much for you to handle independently, it’s time to hire assistance. But do you require the services of a bookkeeper or an accountant? The names are frequently used interchangeably, and there may be some overlap in their functions, but there are significant distinctions.

Here’s everything you need to know to figure out which is ideal for you.

Bookkeeping Vs Accounting

  • Bookkeeping: Bookkeeping is the record-keeping component of the process of recording and storing the financial records of a firm (including day-to-day transactions) in a database. Bookkeepers are not required to have a licence, although they may opt to receive certification. The certificates or licenses necessary are typically determined by the individual’s or the individual’s employer’s location.
  • Accounting: Accounting is the practice of documenting, summarizing, analyzing, consulting, and reporting a company’s financials. A qualified professional accountant is typically in charge of accounting responsibilities (CPA).

What Does A Bookkeeper Do?

  • Manages accounts daily:

    a bookkeeper can maintain track of all transactions in your company’s finances on a daily basis. It is much easier for them to maintain the way of your cash flow if you keep note of every sale or transaction and use software to do so.

  • Keeps records up to date:

    Bookkeeping services firm or a bookkeeper will ensure that all of your company’s records are kept up to date. Furthermore, it will be their responsibility to indicate any discrepancies between the books and your business finances, ensuring that problems are resolved as soon as possible.

  • Keep up with the laws:

    taxation may be a touchy subject. With just one blunder, you might be on your way to receiving a threatening letter from HMRC. That is where bookkeepers come in, as they can assist you in ensuring that your company complies with all applicable regulations.

  • Keep your books tax ready:

    tax deadlines, like laws and regulations, are pretty rigorous. Because Bookkeeping is rarely a top focus for many small firms, deadlines can easily slide through the cracks. A bookkeeper will ensure that your records are accurate so that you are always prepared for tax, which will keep the taxman pleased and prevent you from paying any further fines.

  • Takes care of the bank transactions:

    on the most basic level, bookkeepers oversee transactions entered into software, such as an app. bank feeds, which connect the program to your company bank account, enable you to observe each transaction in real-time.

What Does An Accountant Do?

  • Look through your company’s profits and losses:

    an accountant performs a detailed analysis of your firm’s profits and losses and delivers the reports to the concerned management. 

  • Deal with auditors

    : accountants manage your company’s audits and maintain the necessary records to show the auditor. 

  • Reviews your budget:

    accountants are responsible for reviewing your budget annually and make sure you don’t run out of your funds. They check your company’s expenses. 

  • Safekeeping:

    since a minor change in financial values can hamper all the records, accountants safekeeping and input your data carefully into the system. 

  • They recommend suitable accounting software:

    accountants are aware of the new and the old software in the market. Hence. They can recommend the most appropriate accounting software according to your business size, type, and industry.    

Virtual Bookkeeping Vs Traditional Bookkeeping

When it comes to traditional Bookkeeping and virtual bookkeeping services, there is a lot of difference. 

  • Virtual Bookkeeping: Virtual bookkeepers, like conventional on-site bookkeepers, handle day-to-day financial responsibilities such as documenting transactions, reconciling bank and credit card accounts, and processing payroll. The main distinction is that a conventional bookkeeper must be physically present in your workplace to do these activities, whereas a virtual bookkeeper manages everything remotely using cloud-based software. Remote or online Bookkeeping are other terms for virtual Bookkeeping. As with any person or service you would consider hiring to assist handle your company’s money, you should ensure that the individual’s work is dependable, accurate, timely, and complete.


  • Traditional Bookkeeping: The conventional Bookkeeping method, which is similar to the outsourcing model, employs a ‘write up’ methodology to handle their accounting demands. Historically, whenever a new breakthrough product or service was introduced, most individuals were skeptical of its performance and preferred to take a conservative approach. Change has never been easy to accept. IBN Technologies Limited modified this paradigm for several of its clients by taking a flexible approach and providing different solutions that the customer was unfamiliar with but incredibly time and cost effective.

When Do You Need A Bookkeeper?

You need a bookkeeper if you fall under any of the given categories: 

  • If categorizing your transactions is being too time-consuming and you are unable to focus on other business aspects. 
  • You can not keep up with the accounts receivables. 
  • You are not good at paperwork. 
  • Can’t keep up with sending invoiced 
  • Maintaining more accounts than required. 
  • Can’t figure out expenses and gains. 
  • Spending more than 5 hours in a month on Bookkeeping services in Denver

When Do  You Need An Accountant?

  • You probably need an accountant if you lie under the given category
  • If you are not used to using accounting software available in the market. 
  • If accounting tasks are too time-consuming and you are unable to pay attention to other critical studies. 
  • You don’t know how to file an Income Tax Return.
  • If you can afford to have an accountant. 
  • You can see long-term losses if you don’t hire an accountant. 
  • If you can’t avoid an audit yourself.
  • You are unable to make real-time financial decisions. 
  • If the future planning process is getting hampered. 

Why Are Bookkeepers And Accounts Necessary For Your Business?

After discussing all the points necessary to understand Bookkeeping and accounting, now let us discuss why your business needs either of them?

  • It Helps You Maintain Your Budget 

It makes budgeting so much easier as well as simple to assess your financial resources and charges when your income and spending are well organized.

A budget serves as a financial blueprint for your company. With a budget in place, you can prepare for future business spending to aid in development. If you don’t keep precise and up-to-date books, it’s far more challenging to establish an appropriate budget since it’s just guesswork.

  • It Keeps Your Tax Ready Throughout The Year

Businesses must submit their taxes at the end of the fiscal year, no matter how inconvenient it is. You’ll have financial information ready for tax season if you have a bookkeeping method in place, and the taxman won’t be breathing down your neck.

So, when HMRC requests a financial statement from your company for tax purposes, having thorough balance sheets throughout time allows you to forecast the conclusion more precisely.

  • Organizes Your Reports 

Last-minute stress from attempting to locate a critical piece of business might lead to missed deadlines and minor errors slipping in. Companies of all sizes cannot afford to make mistakes, and regular Bookkeeping may assist.

You’ll be able to keep organized records if you do your books frequently, remain on top of them, and don’t leave it till the last minute. It will become much easier to discover the bits of information you need in no time as time goes on.

  • Software Skills 

In terms of Bookkeeping, how do you keep track of your finances? The good news is that accounting software is used by more than half of small firms. QuickBooks is the most widely utilized software, with over three-quarters of small businesses use it.

Certain small enterprises use Cloud-based software. However, one-third utilize software that does not require an internet connection (i.e., computer-based), which has certain drawbacks.

  • It Helps You Make Better Business Plans 

Every organization wants to develop, but bad financial records might prevent that from occurring as quickly as you would like. It’s challenging to set yourself any growth targets when you don’t have precise numbers or data to analyze.

Furthermore, because you’re guessing everything, you’ll be upset that you didn’t meet the goals you set for yourself. By staying on top of your books and maintaining consistent financial records, you can more properly map out your business goals and accomplish development.

  • Improves Cash Flow 

Hiring a skilled accountant will ensure that you have appropriate credit control and cash management practices in place, allowing you to have access to all potential finances and information. Effective cash management refers to how a firm manages its operations or business activities, financial investments, and financing activities to maintain a positive cash flow. To exist, a firm must create enough cash flow from its operations to meet its expenditures, repay investors, and develop the firm. A firm must not only generate revenue through its operations, but it must also manage its cash so that it has enough money to cover its immediate and long-term demands.

  • Sustainable Growth 

A growing firm has numerous demands, to mention a few: controlling the need for capital, employing the proper personnel, managing cash flow, strengthening customer interactions, etc. An accountant will assist you in managing operations by advising process improvements, will handle your financial and tax duties, and will expose you to tools to help you save time while also cutting costs.

Their knowledge will be helpful when seeking financing and designing incentive pay packages for personnel. As appealing as the term expansion seems, it comes with its own set of hurdles. Unexpected growth may be just as troublesome as sluggish growth, resulting in a slew of issues about cash flow, taxation, personnel, and office space, for example. A qualified accountant can assist you in promptly and successfully responding to unanticipated growth and turning it into what it should be: a benefit.

Do you think accounting is the most urgent business angle that straightforwardly prompts its development? Accounting tracks and keeps up the entirety of your exchanges, which is fundamental to perceive your market position. also, subsequently, assists you with settling on those imperative choices that would at last make your business flourish.


This article focused on does your business need an accountant or a bookkeeper and why? We elaborated on the differences between Bookkeeping and accounting. Later explained their roles and how they differ. You can identify when you need a bookkeeper from the section “when do you need a bookkeeper” and “when do you need an account.” This section elaborates the situations in which you must consider one as per your requirements. You can also find differences between a virtual bookkeeper and a traditional bookkeeper. Lastly, we discussed why you need any of them and what benefits they can provide you. 

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