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How to Migrate Exchange 2013 to 2019?

In this technical migration guide, we will employ certain migration methodologies to help migrate Exchange 2013 to 2019 environment. We have covered a detailed overview of the Exchange 2019 functionalities and the solution to make the migration seamless.

Exchange 2019 comes with a new addition to its features and provides better collaboration. Also, it helps organizations to reduce their cost of employing on-premises servers or making provisions for storing mailboxes on the cloud. Some of the features of Exchange Online are now part of the Exchange Server 2019, like the search functionality. Due to this, indexing of the larger files becomes possible.

All such new features have been added in the new Exchange version, which directly improves the user working experience. However, to Migrate Exchange 2013 to 2019, a lot of consideration, planning, and meeting requirements conclude a perfect migration.

This blog is all about the solution and the important points that need to be considered before approaching migration, which will be discussed here.

What’s New About Microsoft Exchange Server?

  • Exchange 2019 does not include Unified Messaging anymore, but the Mailbox server includes the entire elements of the Exchange 2013 version and the Client Access server roles.
  • The Mailbox server role does not include the Unified Messaging component but does possess other traditional server components such as the backend client access protocols, Transport service, and Mailbox databases. The Mailbox server manages all activities for the active mailboxes on the server.
  • There is a lot of improvement in the Outlook web app in terms of the user interface. It is now better optimized for smartphones, desktops, and laptops. Furthermore, Exchange 2019 now offers new features.
  • The Outlook web page now has a collection of quick links for the most frequently performed activities like writing a new message, responding to everyone, and deleting. In addition, new functions such as archiving, sweeping, and reversing have been included.

Updation in the Document collaboration

Exchange 2019 has made several improvements to document collaboration capabilities, such as the option to save files to One Drive for Business, the ability to upload a file to One Drive for Business, and Most Recently Used lists which include both local and online files.

Migration Pre-requisites

  • Ensure you have Exchange 2013 running the most recent Cumulative Update, CU23, launched after July of 2021 or later.
  • Also, make sure that the Active Directory servers must be running on Windows Server 2012 R2 Standard or Datacenter or higher, with a Windows Server 2012 R2 or higher Active Directory Forest.
  • If you are utilizing the Windows 2008 R2 domain controllers, decommission them before starting to migrate Exchange 2013 to 2019 edition.

Co-existence Scenarios between Exchange 2013 and 2019 

Please be informed that if you have already installed the CU 21, both Exchange Server can easily coexist in the same Active Directory forest. Then it becomes easier for you to have both the Exchange Server installed on the organization simultaneously. Users will have access to their mailboxes by utilizing an Exchange version.

Step-by-Step Procedure for Exchange 2013 to 2019 Migration

Once you successfully install the latest Exchange version on your system now, you will have two different Exchange Server. Now you can start moving the mailboxes from your older version into Exchange 2019. However, we have shared the procedure through which users can easily migrate Exchange 2013 to 2019, which are as follow:

  • Quickly launch the Exchange Admin Center. Go to the Recipient from the left side menu, and after that, click on Mailboxes. After selecting it, the mailboxes list will appear. Now click on the “Move to a Different Database” option.

  • After that, you can specify the mailboxes required to migrate using the CSV file. Otherwise, choose the desired mailboxes one by one. Click on next to continue.

  • From the Archive option, you can select to only move the primary mailboxes or move along with the archive mailbox. Set the location for saving the mailbox and also can enter the limit for the bad item count. By clicking on the next button, move ahead.

  • Using Browse, you can set the name of the recipient to which the migration report will be sent after the completion of the process to migrate Exchange 2013 to 2019. Users can choose whether to start the migration immediately or needs to schedule the migration periodically. Click on New to start the migration.

  • Users can now check the migration status from the Exchange Admin Center Migration section.

Many users will face issues while using the EAC to migrate their Exchange mailboxes, so they can look for a better alternative like third-party software.

Wanted an Easier Solution to Migrate Exchange 2013 Mailboxes into 2019? Try Shoviv Exchange Migration Tool

We have seen the detailed procedure allowing users to migrate their Exchange mailboxes. Still, there are many requirements users need to complete before starting the procedure to migrate Exchange 2013 to 2019 version. So to make the migration simpler, using third-party migration software is also a good option.

Shoviv Exchange Migration tool is among the top-notch utility help to execute the migration quickly, and one of the factors behind it is the user-friendly interface. This software offers various advanced features, which have been mentioned below:

  • Users can add multiple Exchange mailboxes or the EDB files simultaneously after creating the connection once.
  • Its data filter facility comes in handy at times when users need to migrate selective data from the Exchange mailboxes.
  • This software also has a preview pane through which reviewing all the data will become easier.
  • It enables to migration of the complete data from the Exchange mailboxes, which includes public folders, archive mailboxes, etc., and it also makes sure not to alter the data integrity of any item.
  • Users can opt for this migration utility incremental export option. This option helps when the user looks to resume the migration and the software only migrates the new items.

We have also showcased the short working of this tool to migrate the required Exchange mailboxes:

  1. Initially, users need to open the software after installing it in their system.
  2. Now click on the Add source from the Exchange migration tool ribbon bar.
  3. Put on the required details like the Exchange Server name, Domain IP, user name, etc. Click the Next button, which will take you to the further migration steps.
  4. Review all the added items in the software and select only the required one.
  5. The software now provides an option to include the sub-folder.
  6. Enter the credentials of the target Exchange environment and also choose where you need to export the mailboxes from the Export In option.
  7. Now, the software allows you to apply the given filter criteria.
  8. The software will now start the Exchange migration and also provide an option to save the migration report after completing the process.

Ending Statement

Migration of the data from Exchange 2013 into the latest Exchange version is challenging if one is unaware of the migration procedures. However, manual migration is a daunting task and also consumes more time. We suggest users migrate Exchange 2013 to 2019 using third-party software. But it will be better to try the software’s free trial version to check how it performs in real-time.

Note:  With the help of this software users can effortlessly make Exchange 2010 to 2019 Migration, Exchange 2013 to 2016 migration, and Exchange 2016 to 2019 Migration as well. As It is designed with a user-friendly GUI so those users who don’t have prior technical knowledge can also perform the migration task.

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