How to track and maintain a patient database?

The Healthcare industry is considered one of the most important and complex industries across the globe. Our front-line worker in the medical care sector works tirelessly to provide service and patient database care to enhance life quality.

But like any other industry, our healthcare sector faces challenges while serving people. Though these challenges affect patient care quality, there are still many unseen sides of the story.

The most common challenge that a medical staff doctor faces is not getting quicker access to patients’ data or health records when in critical situations. This is not just a challenge but an error in the system as it prevents doctors from making quicker and more defined decisions.

Health records or patient records have become the lifeline of the medical world.

Today, health records are not just needed for treatment or patient follow-up, but it is necessary to find out the health issues and document them for emergency cases in the future. Smarter HMS helps us establish the patient database and offer valuable insights on patient’s health and risk factors when arising.

In all this process, the most important part is maintaining patient records and tracking them efficiently.

The importance of healthcare data and the cruciality of its access have enforced figuring out new and efficient ways to perform the same.

Here are the top ways to track and maintain a patient database:

Electronic medical patient record (EMPR):

With all that happened in the past and still affecting the medical care system, doctors have high time to replace their pens with keyboards. Drug prescription error is one of the commonest among those that take place in the healthcare industry.

E-prescription has the potential to nullify this error, which will enhance the treatment process and patient care.

It makes the reconciliation process more manageable, so when a patient is suffering from severe medical issues doctor can quickly figure out what medication the patient has been using. E-prescription also eliminates handwriting errors, which causes problems severe of wrong drug dispensing.

This in-process enhances the doctor-patient relationship as the patient can look, understand, or research their medicines.

Accurate integration of patient records:

All the hospital management system is designed and developed to work more efficiently and provide accurate data. To offer this accurate data, it is crucial to have an organized system.

The hospital management system with each new patient registration generates a unique patient identity. This unique registration ID ensures that every patient’s visit is recorded under the same ID to create a detailed patient record that encompasses the medical history of patients for future medical conditions.

This becomes necessary because paper records are not long-lasting or compelling to refer to when it comes to a medical situation.

To maintain these records, each piece of information must be entered in detail to their medical history and their prescriptions, physician’s advice, etc.; this can be of great use for future diagnosis.

All this data from individual departments such as medicine, radiology, a pathology laboratory, pharmacy, etc., must be integrated for interoperability.

One popular hospital management system that provides all these features under one roof is IntelyHealth.

Archiving patient records using Cloud:

With the most futuristic technology also it isn’t possible for us to minimize the number of patients or diseases. All that we can do is serve them with better care and services.

The massive amount of patient records cannot be stored in one system, and hence the database of old patients or inactive ones needs to be archived.

Any in-house hospital management system has its limitations in terms of storage and functioning; the massive database can result in technical issues that may slow down the system’s functioning when stored in an in-house system.

And during this time of system-down, no patient records can be created, tracked, or updated, which hampers the patient care process severely. IntelyHealth provides you the match patients, archive clinical data, connect disparate systems, & Improve financial performance in a single platform.

To avoid such circumstances, a cloud-based hospital management system can offer continuity of access and maintenance of patient records. There is no doubt that Cloud-based servers are the best choice for handling crucial patient data.


There are numerous ways using which patient records can be tracked or maintained. The best and digitalized way is to use unique identification IDs for patients created using EMRs. It’s high time not to pen down but to take pens off the paper and start with e-prescription, online reports, etc.

The unique identification ID ensures that no fraud ids or repeated IDs of a single patient are created. It offers determined data security that ensures no misleading activities are carried out using patient records.

The next best way is using Cloud-based servers for archiving old patient records, which can be easily accessed anytime from anywhere when needed. This will also prevent issues from emerging due to technical glitches. And the data can be tracked, maintained, and updated at any time.

One-stop solution for all your hospital management needs is IntelyHealth, from data archiving, migration, integration to claim management everything with one single platform which walks along with your organization growth without charging any extra amount.

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