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In the recruitment process, how to use an applicant tracking system

The Human Resources department is responsible for the applicant tracking system. There are many steps involved in the hiring process, which include identifying, attracting, screening, shortlisting, interviewing, selecting, and hiring.

Depending on the size of an organization, recruitment teams can be small or large. Smaller organizations, however, usually delegate recruitment to a recruiting manager.

While some companies outsource their recruiting needs, others recruit for new positions primarily by advertising on job boards and through social media channels. Companies today use recruitment software to increase the efficiency and effectiveness of their recruitment processes.

Utilizing applicant tracking systems

Companies can input parameters for job openings into ATS systems, which use their automated algorithms to sort through the vast number of resumes they receive. The process eliminates the time human employees would otherwise spend sorting through resumes, and it’s often the first step in the hiring process.

applicant tracking system platforms include taxonomies for parsing and matching resumes, so once you upload your resume, it will be ranked and matched with the job you applied for,” says Arran Stewart, co-founder, and chief visionary officer of

Despite the fact that it’s impossible to know precisely what parameters and weights employers use, there are some general categories in which your resume rank.

The perfect recruitment process consists of what?

In order to find the right person for the right job at the right time, an organization’s recruitment process should customize to its own sourcing model. To hire talented employees who can help the company grow is a step-by-step process. A typical all-inclusive recruitment process consists of five key phases, but it can vary from company to company depending on the business vertical, the organizational structure, the size of the company, the nature of operations, and the existing recruitment workflow and selection process.

Strong recruitment processes are essential

Any foolproof recruitment process should aim to attract qualified candidates and encourage as many candidates to apply as possible. Enables the company to build up a large pool of qualified candidates in a tight labor market and minimizes the time needed to find candidates and fill positions for the company’s present and future demands. 

 As well as reflecting the company’s professionalism, a well-designed recruitment process also helps attract the right kind of candidates and helps companies save time and money on identifying, attracting, engaging, recruiting, and retaining their best employees.

Finding out what hiring needs to be done

You cannot find what you need unless you know what you need. Whether a job opening is newly created or just vacate, knowing what you need is vital. To begin the recruitment process, you should identify vacancies, analyze the job specification, including the knowledge, skills, and experience that are necessary to fill the role, and then recruit candidates.

  • Determine what gaps exist in your current team. Consider how your abilities, performance, and personality have changed. You may need someone to take care of something you are not currently taking care of. This indicates that hiring is necessary.
  • Keep an eye on your team’s input and output. Hiring may be necessary if there is an increased workload.
  • Identify the skills, qualifications, and qualities your team needs to add. Analyze performance regularly and make a list of what is lacking. You can use this information to determine whether you need to hire.
  • Remember to keep an eye out for departing employees. At that point, you will definitely need to hire.

If you recognize that a hiring need does exist, action should take before it becomes urgent. A poorly structured recruitment plan may fail to attract potential employees from a pool of applicants.

The use of social media for recruiting

On social networking sites, such as Facebook, Twitter, and other sites, companies source candidates for employment, as well as investigate candidates they are considering hiring. Facebook can be used by companies to recruit or they can create a Facebook page dedicated to jobs at the company. Jobs can be posted on Twitter and candidates can be sourced through Twitter.


Recruiting talent

Recruitment involves finding the right talent, attracting them, and motivating them to apply. The job listing should advertise internally addition to posting the job listing on social networking sites and on preferred job boards, the listing should advertise internally to create reTo reach a wider audience, recruiters can also conduct job fairs and publish job openings in the industry publications. In general, there are two sources of recruiting that can use to find talent

Conducting an interview

In order to receive an offer letter or a rejection note, shortlisted applicants will proceed to the interview process. Every candidate may schedule several interviews, depending on the hiring team’s size and recruitment needs.

Video interviewing/telephonic screening

Screening candidates and their capabilities in this way are quick, easy, and convenient. During a telephone interview or video interview, you are also able to make a lasting first impression on a potential employee. You want to keep the very first interview short, but you also need to screen the candidates against the knowledge, skills, and experience listed in your job description, so you can eliminate the irrelevant profiles first.

Introducing a new employee and inducting him or her

The moment the applicant accepts the job offer, he/she becomes a company employee. Once that’s done, references and background checks are conducted as part of pre-employment screening. When the background checks are complete, employees are formally welcomed into the company. Induction begins after the background check is complete. The induction process usually includes the distribution of a welcome kit to new employees, followed by the signing of the employment contract.

Identifying open positions

Identifying the vacancy is the first and most important step of recruitment software. Recruitment begins with the HR Department receiving requisitions for positions from different departments of the organization, which include:

  • There are a number of positions that need to fill
  • Positions available
  • Perform the following duties and responsibilities
  • Qualifications and experience needed

In the event of a vacancy, it is the sourcing manager’s responsibility to determine whether the position is permanent, temporary, part-time, etc. All of these factors should evaluate prior to starting the recruitment process. The right resource can hire for the team and the organization after proper identification, planning, and evaluation.

Analyzing the job market

The factors help identify what a job requires and what skills an employee must possess in order to do a job well.

Analyzing jobs helps people understand what tasks are important and how to accomplish them. In establishing and documenting the job-relatedness of employment procedures such as selection, training, compensation, and performance appraisal, this standard serves a substantial purpose.

Analyzing a job requires the following steps

  • Information about the job is recording and collect
  • Verification of job information with accuracy
  • Based on the information, create a job description
  • Identify the skills, knowledge, and abilities needed for the job

Job descriptions and job specifications are the immediate results of job analysis.

Description of the position

Describe the responsibilities of a job in a descriptive manner, containing the conclusions of the job analysis. An effective recruitment process begins with this description.

In a job description, you’ll find information about what the job involves, what its responsibilities are, and where it is located within the organization. Moreover, this data gives the employer and organization a clear picture of what the job responsibilities of an employee entail.


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